1. Text books providing:

• Receive requests and titles from colleges and faculty members, and examine them.
• Present them to the Libraries Examination Committee.
• Correspond with publishing houses to request bids.
• Receive and inventory the books upon arrival.
• Examine and inspect the books, and replace any unsuitable copies (whether they are not original, damaged, or have an incorrect title).
• Send the receiving report to the financial department of the university to complete the payment procedures.
   

2. Book suggestion service:

1. The researcher, whether a male or female student or a faculty member, can suggest acquiring a book with a specific title, author, and edition by filling out a form (Book Recommendation Form).

2. Alternatively, they can access the link:

http://library.ju.edu.sa/library/forms.aspx

Indexing and Classification Unit:

1. Depositing the book in the Cataloging Department.

2. Checking the availability of titles on the automated catalog to avoid duplicating records.

3. Cataloging the fields and tags for registration fields in accordance with the Unified Arabic Cataloging.

4. Adding bibliographic records to the electronic library system.

5. Distributing copies to sub-libraries.

6. Printing the call number and placing it on the spine of the book.

7. Printing a barcode for each record according to each library.

8. Adding the book barcode to the bibliographic data.

9. Modifying bibliographic data:

• - Modifying fields.
• - Adding containers.
• - Deleting a title.
• - Searching within a container.

10. Adding the title "New Editions".

11. Modifying a title.

12. Adding a new edition.

13. Modifying the date.

Reference and Services Unit:

1.Searching the automated catalog (OPAC)

• Searching for information sources using the quick search box with one of the following options:
  - Keywords or phrases.
  - By author.
  - By title.
  - By subject.
  - By series.
  - By periodical title.
  Searching by subjects in the automated catalog, then reviewing book data (publication year, location, shelf, number of available copies, which other libraries have copies, edition, publisher, etc.).

2. Training:

• Conducting training workshops on information sources.
• Information Awareness Week.

3. "Ask the Librarian" service:

By directly accessing the following link:

http://library.ju.edu.sa/library/Ask.aspx

4. Acquiring a book

Booking books can be done through the electronic library affairs deanship website by filling out the designated reservation form.

This service is available to all university affiliates from all student categories, faculty members, and other university staff.

The booking period is only for 72 hours.

5. Internal reading.

6. Circulation service:

• - Book borrowing.
• - Book return.
• - Extending the loan period.
• - Reviewing the user's account.
• - Interlibrary loan.

7. Self circulation.

8. Digital scanning service.

9. Direct search service in the library's automated catalog.

Donation and Exchange Department:

•  Checking donated items for their suitability and compatibility with the library's systems and policies before accepting them.
•  Adding donated materials to the automated system and cataloging them.
•  Treating donated materials like other library collections in terms of classification plans and shelving locations.
•  Sending a thank you letter from the deanship to the donor, and announcing the donations through library events and activities.
•  Exchanging donations with other institutions.
•  Marketing university products such as books, conference papers, and peer-reviewed scientific journals to university libraries and related institutions.

Public Relations:

•  Preparing and covering news related to the Deanship.
•  Updating the Deanship's website with photos and content.
•  Coordinating workshops and training sessions organized by the Deanship.
•  Participating in local and international book fairs.

Deanship Management:

1. Monitoring the daily attendance and departure of employees.

2. Supervising administrative communications within the Deanship.

3. Monitoring and managing the Deanship's advances and ensuring timely repayment.

4. Reporting on the appointment of new employees in the Deanship.

5. Coordinating with the Deanship of Student Affairs on the student employment program.

6. Recording and following up on annual and emergency leaves once approved by the competent authorities.

7. Monitoring the Deanship's workforce needs.

8. Issuing official letters of introduction and certification for employees.

9. Completing electronic forms for employee training courses.

10. Supervising the transfer of books to sub-libraries.

Booking a hall:

- A service that provides designated rooms in the library for studying, research, activities, events, workshops, lectures, and meetings.

- The service is available to university affiliates, including faculty members, administrators, and technicians.

- The service is provided through advance booking, by filling out the designated form indicating the purpose and time of the reservation and sending it via email or through the Taysir system.

The room is equipped with a system Video Conference In addition to a device Data Show.

The Technology Department:

1. Direct search service in information databases.

2. Communicating with the Saudi Digital Library to provide them with the university's IP address.

3. Obtaining database links and accreditation data from publishers and adding them to the Deanship's website.

4. Adding database links and accreditation data from publishers to the off-campus access website via a server.

5. Updating the Deanship's website on the university portal by adding news, new links, modifying content, and developing the website.

6. Monitoring malfunctions of peripheral devices, and laboratory equipment.

7. Monitoring maintenance contracts for the library system with contractors of self-checkout machines, digital photocopiers, and the automated catalog.

8. Preparing and configuring reports from the automated library system.

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Author: Deanship of Library Affairs